California Apostille Information
What is an Apostille?
An Apostille is a letter and stamp issued by the California Secretary of State authenticating a Notary Public or Public official, and is necessary for documents to be used outside the United States.
What is a Notary?
A Notary Public is commissioned by the State of California to verify signatures on legal documents (not the contents of the document), in order for the same notarized document to be used in foreign countries, a secondary level of certification called an “Apostille” or in some cases, “Authentication” (for non Hague Convention countries) is often required. The notarized document must be Apostilled or Authenticated in the same state where it was notarized.
Which countries use Apostilles?
An apostille can be used if both countries (the country issuing the document and the country in which the document will be used) are part of the international Hague Convention. The United States is part of the Hague Convention. See a list of other participating countries below.
What if my Document is going to a Non Hague Convention Country?
If your document is going to a Non Hague Convention country, the Secretary of State will “Authenticate” the document for further legalization via the country’s consulate. We provide Apostille and Authentication services for every country.”
Countries Belonging to The Hague Convention
Albania, Andorra, Antigua and Barbuda, Argentina, Armenia, Australia, Austria, Azerbaijan
Bahamas, Bahrain, Barbados, Belarus, Belgium, Belize, Bosnia and Herzegovina, Botswana, Brunei, Bulgaria
Cape Verde, Colombia, Cook Islands, Costa Rica, Croatia, Cyprus, Czech Republic
Denmark, Dominica, Dominican Republic
Ecuador, El Salvador, Estonia
Fiji, Finland, France
Georgia, Germany, Greece, Grenada
Honduras, Hong Kong, Hungary
Iceland, India, Ireland, Israel, Italy
Latvia, Lesotho, Liberia, Liechtenstein, Lithuania, Luxembourg
Macau, Macedonia, Malawi, Malta, Marshall Islands, Mauritius, Mexico, Moldova, Monaco, Mongolia, Montenegro
Namibia, Netherlands, New Zealand, Nicaragua, Niue, Norway
Panama, Paraguay, Peru, Poland, Portugal
Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Serbia, Seychelles, Slovakia, Slovenia, South Africa, South Korea, Spain, Suriname, Swaziland, Sweden, Switzerland
Tonga, Trinidad and Tobago, Turkey
Ukraine, United Kingdom, United States, Uruguay, Uzbekistan
Which documents can be Apostilled?
The Hague Convention abolishes the requirement of diplomatic and consular legalization for public documents originating in one Convention country and intended for use in another. For the purposes of the Convention, public documents include:
- (a) documents emanating from a court
- (b) documents issued by an administrative authority (such as civil records)
- (c) documents executed before a notary
Common Documents That Are Apostilled
- Power of Attorney - General, Special, Finance, Real Estate etc.
- Notarized copies of Passport, Affidavits, and other documents
- Papers for ADOPTION purposes
- Transcripts (School, College, University, or any other issuing agency)
- Diploma, Degree Certificates, Graduation Records
- Marriage Licenses, Divorce agreements, Divorce decree
- Birth Certificates, Marriage Certificates, Death Certificates
- Single Status to Marry, No record of a Marriage
- Criminal Record
- Permission to Travel, Consent by Parent(s) to travel with Minor Children
- Corporate documents, such as:
- Articles of Incorporation, Certificate of Incorporation
- Merger Agreements
- Authorization letter for Bank, FInance, Office, and related company matters
- Certificates of Amendment
- Certificate of good standing
- Power of Attorney
- Certificate of Incumbency
- Corporate Resolution
- Certificate of Origin
- Corporate Forms
- Joint Venture Agreements
- Stock Purchase agreement in foreign companies
- Business Letter of Invitation
There are many other kinds document types that we can get Apostilled for you.